How to Get Court Records
Your first job is matching the case to the right office. Pat Thomson is the Fisher County Clerk. Her office holds constitutional county court records, probate files, misdemeanor A and B indexes, and several recorded-record categories. Gina Pasley is the Fisher County District Clerk. She keeps District Court felony, family, major civil, contested probate, judgment, order, service, and appellate files. Traffic and fine-only Class C matters go elsewhere. They belong to the countywide Justice of the Peace or Rotan Municipal Court, not the County Clerk criminal index.
Several channels work for requests. You can use the County Clerk Local Government Solutions portal. You can also visit in person, send mail, or try phone, email, or fax where accepted. The District Clerk offers a public-information form. re:SearchTX serves as a supplemental statewide tool. The District Clerk does not publish a self-service docket or public-terminal policy. Call before counting on either one.
- Identify the court, record type, case style, and cause or record number. Add a narrow date range if the number is unknown.
- Choose the County Clerk, District Clerk, JP, or municipal court based on case type.
- Search the County Clerk portal for advertised categories, or send the proper clerk a precise request through an accepted channel.
- Ask for the exact product: docket sheet, judgment, named pleading, electronic copy, certified copy, appellate clerk's record, or disposition.
- Confirm cost and delivery before processing. Keep the identifier and retrieval date with any image.
Fisher County Record Request Checklist
Narrow requests get better results. The District Clerk form asks for your contact details. It also wants a clear description, a date range, delivery preference, electronic-copy preference, and consent regarding redactions. It warns that the office may seek clarification and that charges may apply. List every known name variant. Add the court, case style, identifier, exact documents, and the copy form you want. Ask for one final judgment and docket sheet. That beats asking for everything tied to a name.
Useful wording: Ask the office to search its records for a named record type, legal name, date range, and identifier. State which document is wanted, request electronic delivery if suitable, and ask for an estimate first.
Expect redactions of protected data. A reporter's transcript and exhibits form the reporter's record. That record is separate from the clerk's case file, and getting it may mean contacting the court reporter directly.
Types of Fisher County Court Records
Fisher County court records live in more than one place. Through the County Clerk portal you can search land records indexed from 1980 forward, probate, birth and death indexes, marriage records, assumed names, livestock brands, and misdemeanor A and B records. Not all of these are court cases. Many are recorded instruments or vital-record indexes. Guest access shows index information and a preview. Buying full images requires a registered account.
- District Court felony, family, substantial civil, title, contested probate, and appellate records
- Constitutional county court, probate, and misdemeanor A/B material
- Docket sheets listing filings, settings, orders, and results in time order
- Pleadings, motions, affidavits, citations, service returns, exhibits, orders, decrees, and judgments
- Clerk's records compiled for appeal, distinct from reporter transcripts and exhibits
The 32nd District Court calendar shows settings, not full case files. Commissioners Court agendas and minutes cover county administration and are not judicial dockets.
Which Fisher County Clerk Has It?
| Office | Records | Contact |
|---|---|---|
| County Clerk | County court, probate, misdemeanor A/B index, recorded categories | 325-776-2401 |
| District Clerk | 32nd District Court files, indexes, judgments, service and appeals | 325-776-2279 |
| Justice of the Peace | Traffic, Class C, small civil, magistrate, inquest | 325-776-2482 |
| Rotan Municipal Court | Rotan ordinance and municipal Class C matters | 325-735-2251 |
The 32nd District Court keeps its administrative office in Sweetwater. Fisher filings and copies still route through the District Clerk in Roby. A court coordinator handles settings, but the clerk remains the file custodian.
What a Court Record Contains
A file can hold far more than its index suggests. Fields vary by court. Fisher County court records tie a case number and case style to the case. Pleadings, service, settings, orders, and disposition follow. When exact terms matter, compare the online description with the filed document itself.
| Case Number | The official identifier, copied with its year, punctuation, and suffix, such as official cause number. |
|---|---|
| Pleadings | Petitions, complaints, answers, motions, and responses. |
| Orders & Judgments | Signed rulings, decrees, dismissals, and judgments whose text controls over a short index note. |
| Docket Sheet | The chronological register of filed items, settings, resets, and results. |
| Exhibits | Filed attachments or evidence when public; some may be sealed or held separately. |
Fisher County's Hybrid Record System
Fisher County uses a hybrid system. The County Clerk vendor portal offers an index, previews, and paid images. Coverage runs to its listed categories. Civil and family e-filing became mandatory in Fisher County on July 1, 2014, with limited exceptions. But eFileTexas is for filing, not public retrieval. The District Court posts an online calendar for settings rather than complete files.
re:SearchTX began statewide operation in late 2018 and can supplement local searches for participating records. Its official reports describe integration limits. Criminal case records sit outside its general document collection. A blank statewide result just means you should return to the local custodian. It does not mean no Fisher County court record exists.
Certified Copies and Fees
A plain copy just reproduces the document. A certified copy adds the clerk's attestation. An exemplified District Clerk copy is yet another formal product. Say which form you need up front, so the office does not prepare something your court or agency will reject.
| Item | Amount |
|---|---|
| County Clerk plain copy | $1 per page |
| County Clerk certified copy | $1 per page plus $5 certification |
| District Clerk paper copy | $1 per page |
| District Clerk electronic copy | $0.10 per page, $1 minimum per document |
| District Clerk civil or criminal search | $5 per search |
| District Clerk exemplification | Additional $5 |
Confirm current totals before you pay. A $25 first-page recording charge is not a case-copy fee. And do not assume an online image price matches certified-copy pricing.
Fisher County Clerk
109 N. Angelo Street
Roby, TX 79543
Mail: PO Box 368, Roby, TX 79543
325-776-2401
Fisher County District Clerk
112 North Concho Street
Roby, TX 79543
Mail: PO Box 88, Roby, TX 79543
325-776-2279
District Court files and copy requests
Mail Fisher County Requests Correctly
The two Roby clerk offices use different addresses and post-office boxes. The County Clerk warns that USPS mail must go to PO Box 368. Postal carriers do not deliver to its street address. District Clerk mail goes to PO Box 88. Include the case identifier and your return contact information. Ask for the total, and follow current payment directions.
The County Clerk accepts copy requests by email or fax. It describes payment through Certified Payments. Its mailed-instrument instructions call for a check or money order. They also require a self-addressed stamped envelope for originals. Do not assume those recording rules govern every litigation-copy request.
Public Access and Sealed Records
Openness depends on the record. In Fisher County, court rules, statutes, and case orders all shape who may see a file. Some of those limits come from judges. Some come from state law. Adjudicative files do not sit in the same bucket as ordinary county records under the Texas Public Information Act. The District Clerk form offers a practical way in. Still, ask which procedure governs the particular file before you rely on it.
Some material stays closed or gets redacted. Think juvenile cases and protected-person data. Expunged or nondisclosed material is off limits too. So are adoption records, juror information, identifiers, and sealed papers.
Key Rules:
Texas Rule of Judicial Administration 12 provides a request and custodian framework for judicial records in its scope.
Texas Rule of Civil Procedure 76a supplies openness and sealing standards for covered records.
Texas Family Code Chapter 58 restricts juvenile records and identities.
Texas Family Code Chapter 85 protects specified contact information in protective-order records.
Sealed marker: a legal status, not proof of portal failure. Describe only public data and ask the clerk which access process governs.
Verify the Fisher County Copy
An online image helps. It is not the whole story. A scan may be incomplete, out of date, or uncertified, so save its identifier and retrieval date. If pages are blurred or missing, ask the clerk for an official electronic or certified copy. Read the signed order itself. A short docket label cannot carry the order's actual terms.
Keep the legal meaning straight. A filed petition is not a finding. A charge is not a conviction. A scheduled hearing is not a completed event. When you describe a Fisher County court file, lean on the official disposition and its date, not on inference.
A search can come up empty for innocent reasons. Recent records may still await index work, and an older matter may hide under a name variant, a different court, or an archived format. Transfers can pull the useful file far from the first office you contacted. So if the docket search returns nothing, tell the clerk which spellings, dates, and systems you checked. Ask whether the file is pending entry, transferred, sealed, expunged, nondisclosed, or held elsewhere. That one question keeps a portal gap from being mistaken for a final finding.